Student Athlete Registration System The Board of Education of Baltimore County invites

Student Athlete Registration System

The Board of Education of Baltimore County invites qualified firms to submit proposals for a student athlete registration system. Award Bidder shall provide a web-based solution to facilitate data entry and reporting. The requirements outlined herein are intended as an aid to acquaint Bidders with what could be required to execute the work on this contract. These specifications will serve as the source document for services for the term of the contract.

Baltimore County Public Schools (BCPS) ranks among the 25 largest school systems in the United States. The county covers 612 square miles in the north central part of Maryland, and combines urban, suburban and business regions with vast farmlands and waterfront areas. The school system reflects this diversity in the student population of over 113,000 students. For the 2018 – 2019 school year, BCPS will operate over 173 schools: 106 elementary schools (serving grades Pre-K – 5), 27 middle schools (serving grades 6 – 8) and 24 high schools (serving grades 9 – 12).

Evaluation:

Projects will be scored based upon:

your response to this RFP (requirements attached) – 40%

effectiveness of presentation,  – 15%

degree in which prototype addresses the problem – 35%

 budget  – 10%

RFP

Proposal Requirements – submitted in Notebook

Section 1: Official Information

A: Request for Proposal

Section 2: Contractor Personnel

A: Titles and assigned duties of proposal team members

B: Resumes – (Should be in consistent formats, and skill set should match assigned role in the project)

Section 3: Technical Proposal

Preliminary Investigation

Understanding the Problem or Opportunity

Define the Project Scope & Constraints

Perform Fact Finding

Evaluate Feasibility

Objectives and Criteria for System Evaluation (Systems Requirements) – Chapter 4

Output

Input

Process

Performance

Control

Develop Logic Model (Chapter 5)

Present Development Strategy Alternatives – (Chapter 7)

Analysis of alternatives (Chapter 7)

Spreadsheet with weighted total to support results

Selection of Alternative

Narrative Justification

Hardware Proposed (including hardware schematic(s))

Software Proposed

Connectivity

Security Considerations

Section 4: Development Phase Management Plan

Development Team Personnel

Organization Chart

Position Descriptions

Salary Structure (list sources)

Conversion Plan

User/Operator Training Plan

Development, testing and implementation schedule

Gantt chart(s)

PERT/CPM chart(s)

Section 5: Prototype System Specifications:

System Narrative for each function

Develop Working Model

Section 6: Users Manual

Provide instructions for the use of the prototype system

Section 7: Prototype System Demonstration

Test Plan

Test data

Implementation failure contingency procedures

Section 8: Expended Effort

Listing and description of all team meetings

Hours expended by each individual on a weekly basis with monthly totals and grand totals for each person and the whole team

Section 9: Budget

Detailed Budget with Narrative

Section 10: Reports & Other Documentation

Copies of all reports/documentation submitted to the Technical Monitor (instructor) during the course of the proposal development period

Personnel Manual

Evaluation Matrix